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For most businesses, budget is a huge factor in every decision, including choosing a file sharing solution. Are you looking for a cost-effective solution to help you better manage, share, and secure your files? Before you go with the cheapest option, there are a few things you should know.
In this article, we’ll compare three file sharing solution options, the costs associated with each, and how to determine which one is right for your business need.
Many small or mid-size business owners with tight budgets may be drawn in by “freemium” offerings. These file storage solutions offer their basic version for free, with the opportunity to upgrade features, like storage space, at an additional fee. Think solutions like Google Drive or Dropbox.
While free might be tempting, these options come with a few problems that put your company at risk, namely when it comes to security.
With these “cost-effective” solutions, you won’t have granular access controls over who can upload, download, edit, and delete your files or folders. With a top file sharing solution, you do have these controls.
Compare the top 7 file sharing software solutions!
One area where solutions like Dropbox and Google Drive fall short are logins and user authentications. Typically, you just need an username and password to access your account, which can make it easy for hackers to gain access. Using a top file sharing solution, you have access to features like multiple authentication methods (verifying identities with passwords and/or IP addresses) and multi-factor authentication (verifying identities with personal questions or codes sent to phone or email addresses).
The biggest risk associated with compromising on file sharing security is non-compliance. If your company is subject to government compliance regulations, failing to align with those regulations can lead to loss of business, expensive fines, or even jail time. Solutions like Dropbox and Google Drive don’t have built-in compliance features like top FTP solutions.
While you may feel like adopting a more secure file sharing solution is a big investment, you’re actually put at greater financial risk when you choose cheaper, less secure options. While these solutions may be cost-effective upfront, there could be major costs, in the form of fines and lost business, in the long run.
So, now that you know freemium file sharing solutions aren’t the ideal option for businesses, let’s look at an alternative: in-house file sharing solutions.
Is building your own file sharing solution better than committing to the ongoing costs of using a hosted solution? For a business owner that’s keeping an eye on the budget, building an in-house solution comes with high upfront and ongoing costs that you likely want to avoid.
Here are a few:
Ultimately, building your own solution brings with it major upfront costs and a lack of flexibility for scaling your solution in the future. Since freemium options and in-house solutions won’t work, let’s look at the alternative – a top file sharing solution.
Securing a professional-grade file sharing solution doesn’t have to break the bank. There are options available that strike a balance between keeping your data secure and minimizing your overhead costs. Many top file sharing solutions have different price offerings based on how much storage you need and how many users you need to accommodate.
FTP Today’s pricing structure, for example, is designed to meet the financial needs of any organization. The solution is available at four different price points ranging from $50 to $500 per month. You can also add users and gigabytes of storage as needed. This allows you to customize the solution to meet your business demands, while also staying within budget.
Before you even start the search for the best solution for your company, define what you need from a file sharing solution. Here are a few features you may want to look for:
As you’re evaluating hosted file sharing solutions, keep your specific business needs in mind. Top file sharing solutions don’t have to break the bank, you just need to select the right one with a flexible pricing structure. When you do, you’ll benefit from professional-grade file security, while avoiding financial risks of freemium options and the upfront costs of in-house solutions.
Learn more about while file sharing solution is best for your business. Download this free comparison guide now.
Founder of Sharetru (Formerly FTP Today) and a respected voice in secure file transfer and Internet protocols. A software and IT geek since a young age, Martin has successfully led his companies through the digital age by spotting market niches and filling them with quality IT services.
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