All organizations store and share files and data that are sensitive on some level. Health care is the No. 1 industry for storing and sharing sensitive files, followed closely by the legal industry — which makes secure file sharing for law firms a priority that too often goes overlooked. The volume of sensitive information handled by law firms, this includes both corporate information and sensitive data related to tax returns, makes the legal industry a major target for hackers. This calls for strict policies around how that information can be stored and shared digitally.
Bloomberg reports that more than 80% of the top 1,000 law firms in the world had sustained a recent data breach. That’s bad news for firms – and their clients. Breaches can be costly, not just because of ransomware payouts but also due to the damage to a company's reputation that emerges from a breach. The good news is that tools exist to make secure file sharing for law firms a reality.
We’ve warned in the past about using the public cloud for storing and sharing files that include sensitive information. Some firms start by exploring simple (and sometimes free) file sharing platforms like Dropbox and OneDrive. Dropbox and OneDrive are designed for ease and efficiency. But is Dropbox secure for law firms? Is OneDrive? Absolutely not. These platforms leave law firms vulnerable to brute force attacks that can expose caches of sensitive files, data and information.
Rather than using OneDrive for law firms or Dropbox for law firms, organizations operating in the legal industry need to look for something completely different. That’s why secure file transfer protocol (or SFTP) is the best option among OneDrive and Dropbox alternatives for a law firm. When you choose the right SFTP provider, you maintain ease and efficiency when sharing files with third parties that need access, but you also secure your files against brute force attacks and other cybersecurity threats.
Some firms may explore physical storage like thumb drives. While physical storage can help remove the risk of brute force attacks, it creates new risks. What if a thumb drive gets lost? Worse yet, what if a thumb drive falls into the wrong hands?
When searching for a data hosting service for your law firm, there are 3 essential things you should be looking for:
High-quality SFTP providers offer a range of additional features and benefits that you can explore and evaluate. But the 3 things listed above are essential, non-negotiable characteristics that all law firms should seek out in an SFTP provider.
The process for transitioning to a secure lawyer file sharing solution doesn’t need to be lengthy or onerous. In 3 simple steps, you can step away from risky file sharing to a system that greatly minimizes cybersecurity threats. Here are the 3 steps you should take:
At FTP Today, we provide secure file-sharing services that directly respond to the needs of law firms and the threats that they face on a regular basis. Our plans feature automatic backups, access controls, collaboration capabilities for working with courts and other firms, plus compliance with regulations that are often relevant to law firms — ITAR, HIPAA, PCI, SOX, GLBA, and NIST800-53 which aligns with many of the controls needed for CJIS compliance.
Are you ready to graduate from insufficiently secure tools like Dropbox and OneDrive? Get in touch with the FTP Today team to ask questions, to learn more about our solution, and to get a brief demo of how our platform empowers your firm to share files securely and efficiently.
Founder of FTP Today and an expert in secure file transfer and Internet protocols. A software and IT geek since a young age, Martin has successfully led his companies through the digital age by spotting market niches and filling them with quality IT services.