When going through the process of selecting file sharing software for accounting firms, there are always a number of important things to keep in mind. For starters, not all solutions are created equally. Different industries have different needs, along with unique rules and regulations they need to follow concerning things like customer data retention, privacy and more. Only by taking a closer look at what any one particular provider offers will you be able to pick the right fit for your organization and for your customers.
What to Look for When Choosing a File Sharing Software for Your Firm
Compliance Regulations
As previously stated, one of the most important things to look for concerning file sharing for accounting firms has to do with compliance regulations. As a result of the Sarbanes-Oxley Act of 2002 (SOX), not only are the penalties for fraudulent financial activity much more severe than they've ever been, but all financial information must be certified by top management as well. Sharetru is an example of a leading file sharing provider that allows you access to all of the productivity features you need, while still meeting your SOX compliance requirements at the same time.
Backup and Disaster Recovery
Perhaps second only to the healthcare industry, the financial industry in particular has some pretty strict rules in place regarding how, where and why consumer financial records can be disposed of. As an accounting firm, you need to take every precaution available to you to help make sure no files will be lost or altered - even accidentally. Sharetru is an example of a leading file sharing provider that has all of your backup and disaster recovery needs accounted for (no pun intended).
Not only are daily incremental backups performed to an off site and secure location for disaster recovery purposes, but accidentally deleted files can also be recovered for up to five days after deletion. Sharetru can even get all your existing file sharing data back online after a complete facility failure within 24-48 hours. If an unfortunate disaster should strike Sharetru's data center, you won't have to worry about penalties being lobbied in your direction after failing to protect your client's important financial records. You likely won't even realize anything happened at all.
These are just a few of the important qualities that you need to look for when choosing a file sharing software for your accounting firm. Remember that even though all providers may allow you to share files, they won't all allow you to share files in the way that both you need in your industry and in compliance with the rules and regulations you have to follow in the financial services industry. Only by taking a closer look at what you're being offered will you find the ideal solution for your business' needs.
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