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Being HIPAA compliant when sharing files is mandatory for those in the medical industry. But sometimes it’s hard to know if you’re in compliance or missing the mark. To truly keep your ePHI (electronic Protected Health Information) safe, you need an intuitive file sharing solution with all the built-in safeguards necessary to maintain an impenetrable environment.
Before you can start examining which HIPAA compliant file sharing solution is ideal for your business to adopt, you need to understand a little bit more about safeguards. These are the protections your business needs to have in place to maintain HIPAA compliance, and there are two types:
Now that the types of safeguards outlined in HIPAA compliance mandates are clear, let’s explore the different categories of safeguards your HIPAA compliant file sharing process needs. These safeguards will help you determine if you are compliant.
Technical safeguards pertain to the technology used to access and protect patient health records. To be HIPAA compliant with these technical safeguards, your file sharing process needs to include the following features.
Not only does your file sharing solution itself need to offer HIPAA compliant technical safeguards; each device on which you store your ePHI must also safeguards. Physical safeguards outline some standards for the physical location where your data is stored.
Finally, to maintain HIPAA compliance, your file sharing process needs to align with a number of administrative safeguards to ensure the integrity of your workforce.
A HIPAA compliant file sharing solution is your most valuable tool in keeping ePHI safe. That’s why it’s imperative that you find a HIPAA compliant file sharing solution that makes compliance possible.
While the price and basic functionality of popular public cloud file sharing solution might be appealing, these could open your business up to HIPAA violations. With the built-in safeguards and expert-level security of top FTP solutions, you’ll rest easy knowing your ePHI is safe. Let’s take a closer look at three FTP solutions that include HIPAA safeguards.
Sharetru supports you in your efforts to meet both the required and addressable safeguards outlined by HIPAA. All of the technical safeguards are built-in, and the physical safeguard requirements, as well as infrastructure security and administration requirements, are all met by Sharetru’s SSAE 16-audited data center. Sharetru also offers an unparalleled level of granular access controls, making it easy for administrators to protect sensitive data.
Box is another file sharing solution with a focus on HIPAA compliance. They make it easy to share large files and integrate their solution into your other work applications. With features like two-step authentication and multi-layer encryption, you can easily and securely share files.
While Box does have a number of HIPAA compliant safeguards in place, their access controls are an area where they fall short. Their access permissions, though acceptable in some areas, are not as robust or granular as those offered by Sharetru.
Another file sharing solution that has HIPAA compliant features. Although it has all the major functionalities of the other two HIPAA compliant file sharing solutions, it falls short in other ways. Like Box, ShareFile can’t compete with Sharetru when it comes to access controls.
Sharetru is the leading contender when it comes to supporting your HIPAA compliance efforts. With this file sharing solution, you can be sure that your ePHI remains secure and your business avoids the fallout of noncompliance.
Founder of Sharetru (Formerly FTP Today) and a respected voice in secure file transfer and Internet protocols. A software and IT geek since a young age, Martin has successfully led his companies through the digital age by spotting market niches and filling them with quality IT services.
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